What evidence should I keep for an S corporation salary review?

The direct answer

Keep a description of duties, hours, qualifications, comparable compensation, staffing and how revenue is generated. Retain the reasoning behind the selected wage and update it when the work changes. A payroll number without supporting facts is less useful than a documented, reproducible decision.

A practical example

Illustrative example, not a client result: A practice owner combines clinical care, management and supervision. Explain each role instead of comparing only one job title.

Separate wages from ownership returns

The compensation decision should come before optimizing distributions or contribution amounts. Separate what you earn for work from what the ownership investment produces. Document changes in staffing, owner duties and time; then compare federal income tax, employment taxes, state obligations and administration. A salary model should be reproducible from evidence rather than chosen to reach a preferred tax result.

Put the answer into your own tax file

Start by identifying the taxpayer, the tax year and the actual transaction. Then connect the transaction to the original documents before choosing a return line or moving money between accounts. A payment description can be useful evidence, but it cannot replace the underlying facts.

The records to review for this topic are: Payroll registers, shareholder payment detail, job descriptions, comparable compensation and ownership records.

For the example above, write down the decision that needs to be made, the missing information and the person responsible for supplying it. Keep the business, payroll, property and personal return teams aligned when more than one set of records is affected.

Questions to resolve before implementation